Job Description...

Job Purpose

Working closely with the HR Manager and Payroll Officer you will provide a professional and discrete administrative support role to ensure the Department delivers a consistent, confidential and professional service to managers, directors, and all employees across the organisation in the areas of human resources and payroll.

Key Duties

HR Assistance

• Administration support for probation periods and follow up paperwork, e.g. invitation to join pension scheme.
• Preparing contracts of employment for managers.
• Taking up references for managers.
• Liaising with managers in providing references for ex-employees.
• Taking/filtering telephone calls.
• Recruitment administration.
• Relevant training administration - venue booking, delegate lists etc.
• Ad hoc projects relevant to role and future development.
• Filing, copying.

Payroll Assistance

Assisting the Payroll Officer in:

• Verifying timesheets each Monday assisting in marking up weekly timesheets.
• Verifying bonus and overtime, and calculating holiday and sick pay.
• Processing all other temporary and permanent changes to payroll.
• Input data to the payroll system, Earnie.
• Assist in processing all necessary standard and ad hoc reports.
• Administration associated with setting up new starters, closing down all leavers and associated administration (P45, P46, P38 etc.).
• Prepare responses to mortgage reference requests and National Statistics requirements.

Key Skills / Experience

• Competent in Word, Excel and Outlook.
• Ideally, experience of databases and report writing.
• Strong desire to learn new systems.
• At least 2 years office-based administrative experience.
• Numerate, and confident with the written word.
• Confident communicator, accurate, discrete, approachable, flexible and ability to multi-task.
• High importance to providing the best customer service.
• Strong team worker with ability to work on own initiative.
• Ability to move and change systems and processes within a growing business.

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